Call for Abstracts – Poster Session
You are invited to participate in SMA's Female Patient conference by submitting a poster abstract that describes research or innovations in the women's health.
Authors submitting poster abstracts should intend for them to be displayed at the Conference. Authors may submit abstracts of completed work, work in progress, or work presented at a local or regional level. An abstract may be submitted for poster presentation that has been previously published as an abstract, presented orally or as a poster, or presented at a regional meeting. The primary author must obtain consent from all authors and appropriate institutional clearances prior to submission, and complete necessary disclosure and attestation forms.
GENERAL INFORMATION
Poster must be of the size and dimension to be mounted on the provided velcro/cork board area (4 feet tall by 8 feet wide). Posters will be displayed in the exhibit area, and should be displayed throughout SMA’s Conference.
Authors of accepted poster abstracts must be present at their poster during exhibit hall breaks throughout the Conference to allow for discussion with participants.
Presenters are responsible for poster installation and dismantling, as well as any fees associated with shipping, storage, and delivery/handling charges assessed by the Resort.
POSTER FEES AND EXPENSES
Presenter must pay the appropriate registration fee for the SMA Conference in order to display the poster, and is responsible for all travel and subsidence expenses. Additionally, a $50.00 non-refundable Poster Exhibit fee is required for all accepted posters. You will be asked to pay this fee at the time you receive your acceptance letter.
REVIEW/ACCEPTANCE PROCEDURE
The Deadline for receipt of Abstracts is May 19, 2008. Abstracts will be reviewed based on the following criteria:
Topic: Is the topic significant/important/of relevance to women's health in general or specific to gynecology or obstetrics? Is this an innovative, cutting-edge topic?
Background/Rationale: Is the rationale for the topic logical and supported by clinical information?
Interventions: Are the interventions and/or practices described appropriate for the topic? Are the data/observations adequately documented?
Interpretation: Are the clinical practice outcomes applicable? Presentation: Is the abstract well written? Are the ideas clearly communicated?
Conclusions: Are the conclusions justified by the data presented?
GUIDELINES FOR SUBMISSION
Preferred method of submission is in Microsoft Word format, submitted via email.
TYPE the TITLE OF THE POSTER in CAPITAL LETTERS on the first line (flush left). On the next line (do not skip a line), type author(s) name(s), flush left using upper and lower case, with initials separated by periods preceding surname. Use a comma between other information items. Presenting author should be listed first and the name underlined. Institution’s name, city and state should follow. Be sure to check with abstract co-authors for correct attribution.
ORGANIZE the body of the abstract in four paragraphs, single-spaced, to include: Purpose, Methods, Results, and Conclusions. The abstract should be no more than 350 words - excluding the title and authors’ name(s). Preferred font size is 12 point Times New Roman.
PROVIDE name, degree, institution, mailing address, phone and fax numbers, and email address for PRESENTING AUTHOR only. All correspondence regarding the submission will be sent only to this person.
QUESTIONS/SUBMISSION INFORMATION
Questions regarding submissions can be directed to: Kathy McLendon, Southern Medical Association, phone, toll-free: 800.423.4992, ext. 144; or email: kmclendon@sma.org.
Abstracts (in Microsoft Word Format) should be emailed as an attachment to: kmclendon@sma.org. Submission must be emailed ON OR BEFORE MAY 19, 2008.
