SMA Call For Abstracts
Abstract Information / Instructions

You are invited to participate in Southern Medical Association’s Annual Scientific Assembly, November 15-17, 2007, in New Orleans, LA.

SMA’s Abstract Submission process has CHANGED. Review the information below, and if you have questions, call SMA, toll-free, 800.423.4992, ext. 135 or 132.

Deadline: Applications for ORAL presentations must be received by/on February 1, 2007.  Applications for POSTER presentations must be received by/on April 2, 2007.  All applications must be submitted on-line (no faxed or mailed copies will be reviewed).

Submission Type: Indicate your preferred method of presentation- oral presentation, or poster presentation. Also, indicate if you are willing to present the abstract as a poster if NOT accepted for an oral presentation.

Review Process/Notification: The Selections Committee will review all submissions, and the presenting author will be notified by email of acceptance and presentation type by March 15 for Oral submissions and by May 15 for Poster submissions. 

Publication: Abstracts accepted are subject to peer-review for publication in the Southern Medical Journal. SMA is also interested in publishing papers presented at the meeting. Information for Authors is available on the SMJ website. Selection, editing and possible abridgment remain the prerogative of the editors.

Fees and Expenses: All applications (oral or poster) must be accompanied by a mandatory non-refundable $50 application fee.  Abstracts without this fee will NOT be reviewed.  In addition, presenters attending the meeting must complete a registration form and pay the appropriate registration fees for the meeting.  The Registration Fee for Medical Students, Residents, and Fellows is $150 and the fee for Physician Faculty/Practitioners is $425. 

Audio/Visual Provided:  All oral presentations must use PowerPoint (or equivalent).  The necessary equipment for such presentations will be provided by SMA in every meeting room.  35mm slides will not be permitted

CME Credit: The Southern Medical Association is accredited by the Accreditation Council for Continuing Medical Education to provide continuing medical education for physicians.

Oral Presentations: Oral presentations may be submitted only for the following topics to be presented during the meeting.  Abstracts on any other topics must be submitted as a poster:

• VTE (Venous Thromboembolism)
• The Diabetic Patient
• Osteoporosis
• Melanoma
• Cardiovascular Health
• Dementia
• Sleep Disorders
• Incontinence
• Breast Cancer
• Multiple Trauma / Disaster Triage
• Obesity
• Infectious Diseases
• Lung Cancer
• GI Disorders
• Peri-Operative Risk Reduction

• Poster submissions are limited to individuals, educational facilities, and hospitals.  No commercial poster exhibits are permitted.
• Poster setup will be on Wednesday afternoon and Thursday morning, November 14-15.  Posters should remain on display through the entire meeting (Thurs-Sat) and may be dismantled on Saturday afternoon.
• Freestanding poster boards of 4’ vertical x 6’ horizontal will be provided.
• Authors must provide a heading which includes the title of the poster, author(s) and affiliation for the poster.
• Posters should be affixed by push pins or other fasteners supplied by the presenter.

1. Applications must be received by the deadlines listed above.
2. The individual listed as presenter will receive all correspondence from the Association, via email.
3. The body of the abstract should be organized as follows: a) introduction or purpose to the work or case described; b) description of the work performed or the study methods; c) summary of the results and/or clinical relevance, and d) conclusions reached.
4. The Association reserves the right to withdraw a paper/poster at any time.